How I Use AI Tools Like ChatGPT & Notion AI to Automate My Workflow

AI is not the future — it’s the now. As a product strategist and web designer, staying productive while juggling multiple projects is key. That’s why I’ve integrated tools like ChatGPT, Notion AI, and others into my daily workflow to automate repetitive tasks, speed up research, and streamline content delivery.

🧠 1. Research Made Simple with ChatGPT

Manual research used to take hours. Now, I use ChatGPT to:

• Summarize competitor websites
• Draft SEO outlines for blog content
• Find relevant keywords & content ideas
• Turn technical docs into simplified client explanations

💡 Prompt I use:

“Generate a high-converting website layout with SEO-friendly headings, engaging UX copy, and a clear content strategy for a modern service-based business.”

✅ Why it works:

It gives you a complete, client-ready content structure — perfect for landing pages, portfolio sites, or business websites that need both style and search visibility.

📋 2. Project Planning with Notion AI

Notion is my second brain — and Notion AI makes it smarter.

Here’s how I use it:

• 🗂️ Turn raw client notes into clear action items
• 🧾 Auto-generate meeting summaries
• 🧠 Create moodboards + project outlines with quick prompts
• ⏱️ Estimate timelines and to-do lists from briefs

🎯 Bonus: I save time creating SOPs, proposals, and strategy docs by letting Notion AI do the first draft.

✍️ 3. Content Creation & Ideation

AI helps me stay creative — without the burnout.

What I automate:

• Blog outlines & first drafts (ChatGPT + Notion AI)
• Email subject lines + newsletter content
• Website copy variations for testing
• Headline ideas for landing pages

✨ I always add a human touch after — but AI speeds up the messy middle.

🔄 4. Workflow Automation with Zapier + AI

I connect AI with tools like:

• Zapier
• Google Sheets
• Notion databases

Use Cases:

• Auto-generate content briefs when a client submits a form
• Move AI-generated ideas into Notion task lists
• Use Make.com (Integromat) to schedule drafts into calendars

🚀 Result: Less admin work, more creativity.

🤝 Why AI Doesn’t Replace Me — It Elevates Me

AI doesn’t make me lazy — it makes me laser-focused.

It frees me up to:

• Think more strategically
• Focus on design + innovation
• Deliver work faster without compromising quality

As a tech-forward freelancer, showing clients that I embrace automation builds trust — and shows that I value efficiency.

📌 Final Thoughts

If you’re not using AI in your workflow yet, you’re leaving time (and money) on the table. Whether you’re managing products, building websites, or creating content — tools like ChatGPT, Notion AI, and Zapier can transform the way you work.